{"id":51154,"date":"2023-05-03T14:20:41","date_gmt":"2023-05-03T12:20:41","guid":{"rendered":"https:\/\/webinarpress.com\/us\/?p=51154"},"modified":"2023-06-19T11:46:30","modified_gmt":"2023-06-19T09:46:30","slug":"thank-you-for-attending-the-webinar-email","status":"publish","type":"post","link":"https:\/\/webinarpress.com\/us\/thank-you-for-attending-the-webinar-email\/","title":{"rendered":"Best Practices To Write a Thank You For Attending Webinar Email"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Most Companies use webinars to highlight important features of their product and generate leads. Some use it for educating their potential customers. Hosting a successful webinar is especially important if you are involved in a competitive industry. However, many businesses are unable to reach the next level of success just because of poor follow-up.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sending <\/span><span style=\"font-weight: 400;\">a post-webinar thank you email<\/span><span style=\"font-weight: 400;\"> is a crucial step if you want to have successful webinar sessions. It gives you a chance to show gratitude and also informs your webinar attendees about your future plans. Perhaps the <\/span><a href=\"https:\/\/webinarpress.com\/us\/webinar-email-marketing-how-to-successfully-promote-your-webinar-to-your-email-list\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">email is the final step of engagement<\/span><\/a><span style=\"font-weight: 400;\"> that could finalize the sale. There are multiple benefits to sending <\/span><span style=\"font-weight: 400;\">a thank you for attending a webinar email<\/span><b>.<\/b><\/p>\n<h2><strong>Thank You Email Significance After Webinar\u00a0<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Sending a thank-you email after your webinar is a quick way to show gratitude to everyone who participated. It is considered the right thing to do personally and professionally. You can help each person who attended your webinar feel special and express how much you cared for their individual contributions. A nice touch would be including some thoughtful individual messages in each email instead of general statements.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The email should reference the key points and highlights of the webinar. You can also include some <\/span><a href=\"https:\/\/webinarpress.com\/us\/3-things-you-must-do-after-every-webinar\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">follow-up links in the email<\/span><\/a><span style=\"font-weight: 400;\"> to move things forward. Other lead generation strategies to consider adding to your thank email include a post-webinar survey attachment and information about the next webinar and other upcoming events.<\/span><\/p>\n<h2><strong>Why Sending a Thank You for Attending Email is So Important<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Sending a thank-you email shouldn\u2019t be considered a mandatory action to simply check off a list. Sending these emails should be a selfless gesture. Taking time out to thank people can have a positive impact on your company\u2019s reputation. If people have good experiences with your business, they would be more likely to support you if you want your customers to be personally invested in the future of your business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, there is also a business aspect to consider in regard to sending a thank-you email once the webinar has ended. Most companies believe that webinars are one of the most expensive ways to generate leads. Failing to follow up with everyone who attended simply isn\u2019t smart business based on everything that you\u2019ve put into launching the webinar. There are so many components involved in launching a webinar. Some companies believe that failing to send a post-webinar email is a waste of financial resources.<\/span><\/p>\n<p>\t\t<div data-elementor-type=\"page\" data-elementor-id=\"52665\" class=\"elementor elementor-52665\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-3c14746 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"3c14746\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;gradient&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3e35ff\" data-id=\"3e35ff\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-72068e6 elementor-widget elementor-widget-image\" data-id=\"72068e6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"123\" height=\"123\" src=\"https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58.png\" class=\"attachment-thumbnail size-thumbnail wp-image-51708\" alt=\"\" srcset=\"https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58.png 123w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58-45x45.png 45w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58-24x24.png 24w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58-48x48.png 48w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/06\/Group-58-96x96.png 96w\" sizes=\"(max-width: 123px) 100vw, 123px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-5be2fd62 elementor-widget elementor-widget-heading\" data-id=\"5be2fd62\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Webinar Email Templates<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-115e2d16 elementor-widget elementor-widget-text-editor\" data-id=\"115e2d16\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Download our gratitude templates and strengthen connections with webinar participants.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2dc8e9df elementor-align-center elementor-widget elementor-widget-button\" data-id=\"2dc8e9df\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-size-sm\" role=\"button\" id=\"free-download-btn-1-blog-practices-webinar\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Free Download<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<br \/>\n\t\t<div data-elementor-type=\"page\" data-elementor-id=\"52671\" class=\"elementor elementor-52671\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section 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class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Download Webinar Email Templates<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-692fdfcf download_form_css elementor-widget elementor-widget-shortcode\" data-id=\"692fdfcf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\"><script type=\"text\/javascript\">\n\/* <![CDATA[ *\/\n\n\/\/----------------------------------------------------------\n\/\/------ JAVASCRIPT HOOK FUNCTIONS FOR GRAVITY FORMS -------\n\/\/----------------------------------------------------------\n\nif ( ! gform ) {\n\tdocument.addEventListener( 'gform_main_scripts_loaded', function() { gform.scriptsLoaded = true; } );\n\tdocument.addEventListener( 'gform\/theme\/scripts_loaded', function() { gform.themeScriptsLoaded 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attributes: true,                childList: false,                subtree: true,                attributeFilter: [ 'style', 'class' ],            });        } else {            triggerPostRender();        }    } );} ); \n\/* ]]> *\/\n<\/script>\n<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/p>\n<h3><strong>ROI<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Thank-you emails can help increase your company\u2019s ROI because sending emails is considered affordable marketing. Perhaps you plan to <\/span><a href=\"https:\/\/webinarpress.com\/us\/features\/call-to-actions\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">add a call to action<\/span><\/a><span style=\"font-weight: 400;\"> in your email. This will help you improve your conversion rates and earn more revenue every time you host a webinar. It may only take a few dollars to create emails that generate hundreds.<\/span><\/p>\n<h3><strong>Staying Engaged<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Sending <\/span><span style=\"font-weight: 400;\">a post-webinar thank-you email<\/span><span style=\"font-weight: 400;\"> helps attendees stay engaged. You want to avoid a situation where attendees are excited, and then a few days pass, and the excitement starts to fade. Consider restating webinar content by posing it on demand. This allows attendees to get caught up on the information while looking forward to the next webinar.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You want to make sure that the webinar includes relevant content so that your company will always be on your attendees\u2019 minds. This helps build anticipation for your next webinar. You\u2019ll have high attendance and potentially generate more leads. The key is to make sure that your webinar contains personal messages. Composing personal messages shows people that you care about them. This provides an incentive for them to keep supporting your company. Perhaps they will start networking and sharing their experience with other people in their inner circles. This could help you draw a larger audience for your next webinar and generate more leads.<\/span><\/p>\n<h3><strong>Establish Trust<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Sending thank-you emails after webinars allow you to continue interacting with your core audience. You can impact someone\u2019s life without making a serious financial commitment. Educate your audience by sending links to different resources and on-demand content in the email. This will help you establish a long-term relationship with your audience. Once you have established trust with your target market, you can move forward with the belief that <\/span><a href=\"https:\/\/webinarpress.com\/us\/tutorial-how-to-create-a-list-with-upcoming-webinars\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">upcoming webinars<\/span><\/a><span style=\"font-weight: 400;\"> will be even better.<\/span><\/p>\n<h3><strong>Close a Sale<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Perhaps your last webinar was directly related to promoting your new business venture. Sending a post-webinar email enhances your company\u2019s value and gives you another opportunity to make a sales pitch. Maybe you are attaching an e-book, product breakdown, or another webinar to help close a sale. You\u2019ll have to highlight the product\u2019s value and how it will improve lives.<\/span><\/p>\n<h2><strong>Using Thank You for Attending Our Webinar Email Template<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">The most important step in a follow-up email is to get started as soon as possible. Remember that the information discussed in the webinar may be fresh in your attendees\u2019 minds for around 24 hours after the webinar ends. You have a short time frame to stay relevant.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You\u2019ll need an <\/span><b>engaging subject title<\/b><span style=\"font-weight: 400;\"> that encourages someone to open the email and keep reading. Focus on thanking your attendees during your introduction. A strong opening will immediately <\/span><a href=\"https:\/\/webinarpress.com\/us\/how-to-get-as-much-attendees-as-possible-at-your-webinar\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">grab your attendees\u2019 attention<\/span><\/a><span style=\"font-weight: 400;\"> if you are offering a passionate thank-you.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Relay any <\/span><b>content-based messages in the body<\/b><span style=\"font-weight: 400;\">. This is the area where you can inform attendees about the next steps where to learn more information about the product or service.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The body of the email leads into the <\/span><b>call to action<\/b><span style=\"font-weight: 400;\">. This is the area where you should use a more direct approach. Perhaps you\u2019ll share a link where attendees can leave their contact information. Maybe you will share a link for them to buy or download the product and services being offered. Some companies opt to link a copy of the webinar recording at the end of the email.<\/span><\/p>\n<p><a href=\"https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/05\/Thank-you-email-template-for-webinar.png\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-51156 size-full\" src=\"https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/05\/Thank-you-email-template-for-webinar.png\" alt=\"post webinar thank you email template\" width=\"800\" height=\"730\" srcset=\"https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/05\/Thank-you-email-template-for-webinar.png 800w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/05\/Thank-you-email-template-for-webinar-300x274.png 300w, https:\/\/webinarpress.com\/us\/wp-content\/uploads\/sites\/2\/2023\/05\/Thank-you-email-template-for-webinar-768x701.png 768w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/a><\/p>\n<h2><strong>FAQs<\/strong><\/h2>\n<h3><strong>What Are Some Mistakes to Avoid in My Thank You for Attending Email?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Avoid sending lengthy emails. Try to keep things simple and post a thank you, write a couple of paragraphs about the core subject, and add your CTA. Most follow-up emails are around 200 words. Anything over 250 words is probably too long. Another way to simplify things is through market segmentation. Try to identify your top customers\/participants and send them a special greeting. Providing personalized experiences helps you generate more leads.<\/span><\/p>\n<h3><strong>What Tone Should I Use in My Thank You for Attending Email?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Gratitude is most important. Make sure that your attendees understand how much you appreciate them taking the time to watch your webinar. You can also reinforce the content but avoid sounding too promotional. Make sure that the email contains something of value. Maybe that\u2019s allowing them to try a free copy of your product or service or offering them a special discount.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Also, don\u2019t be afraid to ask for feedback. One of your primary goals is to make sure that your company continues to grow after every webinar. It\u2019s recommended that you encourage all attendees to provide feedback on the webinar in the follow-up email. Maybe you can post a link to a survey. Take any criticism as constructive, so it can help you improve future webinars.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Sending a thank-you email post after your webinar will help you generate more leads and strengthen your reputation.<\/span><\/p>\n<p>\t\t<div data-elementor-type=\"page\" data-elementor-id=\"52668\" class=\"elementor elementor-52668\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-25eddfcf elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"25eddfcf\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;background_background&quot;:&quot;gradient&quot;}\">\n\t\t\t\t\t\t\t<div class=\"elementor-background-overlay\"><\/div>\n\t\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3add6f5\" data-id=\"3add6f5\" data-element_type=\"column\" data-e-type=\"column\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-fc5f0ad elementor-widget elementor-widget-heading\" data-id=\"fc5f0ad\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Webinar Email Templates<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7ece74ae elementor-widget__width-initial elementor-widget elementor-widget-text-editor\" data-id=\"7ece74ae\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Download our gratitude templates and strengthen connections with webinar participants.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-51db51b8 elementor-align-left elementor-mobile-align-center elementor-widget elementor-widget-button\" data-id=\"51db51b8\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-size-sm\" role=\"button\" id=\"free-download-btn-2-blog-practices-webinar\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Free Download<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<br \/>\n\t\t<div data-elementor-type=\"page\" data-elementor-id=\"52674\" class=\"elementor elementor-52674\" data-elementor-post-type=\"elementor_library\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-95683a2 download_form_2_hide_show_practices-webinar elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"95683a2\" data-element_type=\"section\" data-e-type=\"section\" id=\"download_form_2_hide_show_practices-webinar_js\" data-settings=\"{&quot;background_background&quot;:&quot;gradient&quot;}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-1f28c320 Download_form_parent\" data-id=\"1f28c320\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-577e6629 elementor-widget elementor-widget-heading\" data-id=\"577e6629\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">Download Webinar Email Templates<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7ba898be download_form_css elementor-widget elementor-widget-shortcode\" data-id=\"7ba898be\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\n                <div 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gform-field-label--type-sub hidden_sub_label screen-reader-text'>Name<\/label>\n                                                <\/span>\n                            \n                            \n                            \n                        <\/div><\/fieldset><div id=\"field_15_8\" class=\"gfield gfield--type-email gfield--width-half free_download_form_email gfield_contains_required field_sublabel_below gfield--no-description field_description_below hidden_label field_validation_below gfield_visibility_visible\"  ><label class='gfield_label gform-field-label' for='input_15_8'>Email<span class=\"gfield_required\"><span class=\"gfield_required gfield_required_custom\">*<\/span><\/span><\/label><div class='ginput_container ginput_container_email'>\n                            <input name='input_8' id='input_15_8' type='email' value='' class='large'   placeholder='Email' aria-required=\"true\" aria-invalid=\"false\"  \/>\n                        <\/div><\/div><div 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Some use it for educating their potential customers. Hosting a successful webinar is especially important if you are involved in a competitive industry. However, many businesses are unable to reach the next level of success just because of poor follow-up. Sending [&hellip;]<\/p>\n","protected":false},"author":3129,"featured_media":51157,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[68],"tags":[],"class_list":["post-51154","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-best-webinar-practices"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v20.10 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Write a Perfect Thank You For Attending Webinar Email<\/title>\n<meta name=\"description\" content=\"A comprehensive guide for writing the post-webinar thank you an email with the best practices of WebinarPress.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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